Student Employment Responsibilities & ProceduresStudent acceptance statement: "I have read and will comply with the employment responsibilities [referenced below], as well as department-specific work expectations provided by my supervisor. I accept this job assignment with the understanding that I am responsible to limit my earnings to the amount shown." Student staff members perform essential services for the University community. Your acceptance of a Job Assignment is a commitment to perform your duties in the manner agreed upon by you and your supervisor, and affirms that you understand and accept the University's student employment policies. Responsibilities and procedures include the following: Maximum Earnings
Student staff members are authorized to earn the specific amount shown on the Job Assignment and are responsible to monitor their earnings to insure the amount is not exceeded. Please note that the amount is a maximum estimate and not a guarantee of earnings. Actual earnings will depend on departmental needs and your availability to work. When you login to Online Time Entry, you will be able to see the current status of your earnings and the amount remaining to earn. The information is provided to assist you and your supervisor to track the progress of your earnings. The amount is subject to change; the online job assignment will display the current earnings limit as of that day. Also, the hourly rate of pay displayed on the online job assignment is the current rate as of that day and may not reflect other wage rates in effect through out the job duration. ^ top Required Forms
In order to authorize payment to you, your accepted employment agreement (specific to each job and/or award period), I-9 form, and W-4 forms need to be complete before you begin working. Campus earnings, both work-study and nonwork-study, are considered taxable income. ^ top Performance Standards
As a student staff member, you play an important role in the achievement of the many tasks that are essential in fulfilling the University's mission, and you are accountable to the responsibilities for which you are hired. Following are some examples (this list is nonexclusive) of problems or conduct that may result in corrective action, up to and including immediate termination and revoking of a work-study award: falsification of work or other University records; inefficient or unproductive use of work time; theft; misuse of University property; negligent, below standard, or unsatisfactory job performance; insubordination; failure or refusal to perform assigned work; violation of safety rules; dishonesty; patterns of absenteeism or tardiness; rude, unprofessional, threatening, or violent behavior; unauthorized disclosure of confidential University information; violation of laws or University policies (such as the Alcohol and Drug Policy or Sexual Harassment Policy). Student misconduct in the workplace that also involves a potential violation of student conduct standards as outlined in the Student Integrity Code may also be referred to the Associate Dean for Student Development for separate and independent adjudication under the Student Integrity Code. ^ top Attendance
Adjustments to your work schedule should be arranged in advance with your supervisor in accordance with the department's established policies and procedures. Your supervisor provides instructions about procedures to follow if illness or other unforeseen circumstances impact your work schedule. ^ top Job Duration
These are the dates between which you are authorized to work in this assignment. When you begin work, you have established an obligation to remain in the assignment for the entire period specified. Unearned amounts are not carried over beyond the job duration. ^ top Payment
The pay period for student employees is from the first to the last day of the month. You should finalize your timesheet on your last working day of the month. Check with your supervisor for procedures in your department. Timesheets approved after the processing deadline are held until the next month's pay period.
Payday is the 15th of the month following the month you worked. When the 15th falls on a weekend, paychecks are distributed on the Friday before. Paychecks are distributed in campus mailboxes unless you have signed up for direct deposit to your bank account.
Falsification of timesheet information is considered a violation of the Student Integrity Code. ^ top Hours of Work Per Week
The average hours of work per week shown on the Job Assignment should enable you to earn the total amount of your original award during periods of regular enrollment. Note: If your earnings limit changes, the hours of work per week is not recalculated. The average is calculated by dividing your original work-study award or nonwork-study earning limit by your rate of pay. That figure is then divided by the number of weeks you will be working (31 weeks during an academic year). For this calculation, we assume students are working during finals weeks, but not holiday periods such as winter break and spring break (although with the consent of your supervisor you may work then if it is within the job duration). You can use this same formula to determine how many hours per week you can work to earn the remainder of your earning limit or award. The workweek runs from Monday through Sunday. Student staff members may not work more than 40 hours (combining any and all campus jobs) during any workweek. ^ top Benefits
Student employment positions are based on an hour's work for an hour's pay, and do not include sick leave, vacation pay, or unemployment benefits. If you regularly work more than 20 hours per week, you may be eligible to participate in the University's Tax-deferred Annuity Plan. For Plan information contact Human Resources. Student staff members are covered by the University's Worker's Compensation benefits should you be injured on the job. You must report your injury to your supervisor. ^ top Confidentiality
Student staff members whose work involves access to confidential information will be asked by their supervisors to complete a "Non-disclosure and Confidentiality Agreement" as required by University policy. ^ top Termination
You must provide two weeks notice to your supervisor and to the Student Employment Coordinator in CES if you anticipate leaving this assignment. Your eligibility to be referred to other student employment positions will be determined only after you have provided this notice, and will be based upon a review of the circumstances of your departure from this position. ^ top Work-Study Students Only
Your work-study award is part of your financial aid package and provides you with a work opportunity. The award represents the maximum you may earn from any on-campus student employment position(s) you accept. Because work-study earnings are subject to a student's desire and ability to work, the University cannot guarantee 100% earnings of the award. Performance expectations for work-study recipients are the same as for any other student employment position on campus. Your continued participation in the work-study program is dependent upon your financial aid eligibility, attendance at the University, and maintenance of satisfactory academic progress. You and your supervisor will be notified of award revisions. Depending on your individual circumstances, such revisions may require termination of your work-study award and employment. If this assignment does not provide sufficient hours to earn your entire award, talk with your supervisor to determine if the department can provide additional hours. If this is not possible, contact the student employment office to discuss your options for obtaining supplemental work opportunities. ^ top Eligibility
Student employment positions on campus are limited to currently enrolled students. The University reserves the right to correct clerical errors and to update these requirements and procedures as needed. ^ top | 
